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Every event is different, and so is every venue. That's why it's important to do a site recce before finalising a venue for your event. A site recce is simply a walk-through of the area, during which you assess the space and make note of any potential problems. 

There are a number of factors to consider, and you should make sure to ask the following questions during your event management site recce:

man having fun at event party

Question #1: What is the capacity of the venue?

The capacity will determine how many people can attend the event and how much space will be available. This includes both seated and standing guests.

Make sure you know how many people the space can comfortably accommodate so you can plan your event accordingly.

individuals having a party in a room

Question #2: What is the layout of the venue?

The layout of the venue is another important factor to consider when planning an event. The size and shape of the room will determine how many people can be accommodated and what type of activities can take place. However, determining the right layout for your event can be tricky, especially if you're unfamiliar with the space. 

There are a few key things to keep in mind that will help you figure out the perfect layout for your event. Think about how people will move around the space. You don't want people to feel cramped or have to jostle for position. Pay attention to things like doors, windows, and exits so you can plan the flow of traffic at your event.

Also, consider the various activities that will take place during the event and make sure there is enough space for each activity. For example, a large open space may be suitable for a dance, concert, or themed party, while a smaller room with multiple partitions can be used for a conference or lecture series. 

asking what facilities does the venue have during event management

Question #3: What facilities does the venue have?

Most venues will have basic amenities such as restrooms and parking, but some may also offer additional features such as a catering kitchen, audio-visual equipment, or a stage.

 Before booking a venue, be sure to inquire about the facilities that will be available and whether they meet your needs. For example, if you're planning on having music or speeches at your event, make sure the venue has good acoustics so you don’t find yourself scrambling to make arrangements on the day of the event.

Taking the time to manage and evaluate the facilities at a potential space can help to ensure that your event runs smoothly.

partying at event

Question #4: Does the venue have any special requirements or restrictions?

Other than the facilities provided, you should also be aware of any special requirements or restrictions. The last thing you want is to be surprised by a rule or regulation that you didn't know about. Doing your research upfront during your event management will help you avoid any stressful surprises down the road. 

For example, some venues may require a minimum number of attendees, or they may have noise restrictions that you need to be aware of. Others may have special equipment that you need to use, or they may only be available at certain times of the year.

calculating how much venue costs during event management

Question #5: How much does the venue cost?

 Make sure you get a clear idea of all the costs associated with renting the space, so there are no surprises down the line. 

The size of the venue will have the biggest impact on the overall cost. A larger venue will obviously be more expensive than a smaller one. The location of the venue can also affect the cost. Venues in the city centre will typically be more expensive than those in the neighbourhoods.

However, there are plenty of ways to save money on your venue without sacrificing quality or style. Organisers can consider negotiating with the venue owner, booking during off-peak times, or choosing a less expensive location.

Other costs, such as food and entertainment, should also be considered when planning an event. Working with a professional event planner makes it possible to find a venue that fits your budget and your vision for the personal or corporate event.

Make Your Personal & Corporate Event Management Easy With The Carnival Fair

When planning an event, it is essential to check out the area to assess the venue and determine whether it is suitable for your needs. Asking the above key questions can definitely cover all your bases when you’re doing a site recce for an event.

If you’re feeling overwhelmed, why not consider The Carnival Fair, Singapore's ultimate event planning company? We have different types of birthday party packages that take the hassle out of planning. Take a look at all the successful parties and events we have hosted or contact our friendly team to find out more!

There's nothing like entertaining friends and family at a party or event. The laughter, the memories, the good food— it's all part of the fun. 

Unfortunately, with all the hustle and bustle that comes with entertaining, it's easy to let food safety slip through the cracks and the last thing you want to worry about is food poisoning. 

But by taking a few simple precautions, you can rest assured that your guests will enjoy their meal without getting sick. So how do you ensure that your party food remains clean during events?

person washing hands with soap during party to prevent food poisoning

1. Wash your hands & utensils

Make sure all of your utensils and surfaces are clean before you start preparing the party food. This includes washing your hands thoroughly and sanitising any cutting boards or counters. This is especially important if you have been handling raw meat or poultry. 

keeping foods separate to prevent contamination at parties

2. Keep the food separate

When it comes to food poisoning, cross-contamination is one of the biggest culprits. This occurs when bacteria from raw meat or other contaminated food items come into contact with ready-to-eat food. 

To avoid cross-contamination, keep raw meat separate from other party food items, both in storage and while you're preparing meals. Use separate cutting boards for meat and produce, and don't hesitate to wash them (and your hands) in between uses. 

chef cooking food properly at parties in singapore

3. Cook the food properly

Other than keeping food separate, be sure to cook food properly. Whole meats ought to be cooked to an internal temperature of at least 65°C, minced meats cooked to at least 70–75°C, and poultry should be cooked to an internal temperature of at least 74°C.

If you don’t have time to prepare the party food, consider getting pre-packed ones such as  pre-packaged popcorn or pre-packed candy floss. Convenient and hygienic, they can be kept fresh for weeks. Simply open the container and enjoy these satisfying treats when you’re ready to eat without any mess or fuss.

Or how about hiring live food station caterers? These stations offer a unique and interactive dining experience as guests can watch as their food is prepared right in front of them. They can also help to speed up service. Your party guests can place their orders and then move on to another activity while their food is being prepared.

serving food promptly during parties

4. Serve the food promptly and properly

Once cooked, serve your food promptly and don't let them sit out for too long for more than two hours. 

Keep hot foods hot and cold foods cold. If you're serving buffet-style, make sure to keep food covered as much as possible. This will help to keep dust and other airborne contaminants from landing on the food.

Be sure to inspect your disposables for any dirt or debris before passing them to your guests. If you're serving finger foods, consider using toothpicks or small forks to help guests avoid contact with contaminated surfaces.

Do also be on the lookout for signs of spoilage such as mould or a bad odour. Any food that appears to be spoiled or has been mishandled should be thrown away immediately.

storing food properly at parties

5. Store the food properly

Bacteria and other contaminants thrive in warm, moist conditions, making it easy for them to multiply and contaminate the party food after more than two hours. Leftovers should be refrigerated within two hours of being served.

If there are party food leftovers, store them properly and keep them at the appropriate temperatures. Refrigerated items should be kept at 4°C or below, while frozen items should be kept at -18°C and below. Party foods that are particularly susceptible to bacterial growth, such as meat and seafood should also be wrapped tightly and stored in the freezer.

party safely with the Carnival Fair in Singapore

Get Your Party Started Safely With The Carnival Fair

No one wants their event to be remembered for all the wrong reasons, so keeping your party food clean is essential. If you're the one hosting the event, there's also a lot of responsibility that comes with it. 

By following the above five simple tips, you can make sure your next event is enjoyable–and safe–for everyone involved.

The Carnival Fair is the ultimate birthday event planning company in Singapore. We provide various party food and live food stations for hire, from sweet treats such as cotton candy, churros, and popcorn carts to classic must-haves like cup corn, hot dog buns, and chicken nuggets.

Keen to have a themed party? We also have different types of birthday party packages that take the hassle out of planning. Take a look at all the successful parties and events we have hosted or get in touch with us to find out more!

In today’s competitive landscape, event marketing is essential for any business that wants to engage its audience and build long-term relationships. 

Some event examples include trade fairs, seminars, and street pop-ups. They are typically held to launch new products or services, reward customers and employees, or simply thank clients and partners for their support. 

Here are three reasons why event marketing is a great way to engage your audience.

A person holding a megaphone

Description automatically generated with low confidence

1. Generates buzz

Event marketing can be a great way to generate word-of-mouth buzz and interest in your product or service. The type of event can be a small, intimate affair or a large-scale public gathering. Whatever it is, the goal is always the same: to get people talking about the product, service, or brand being promoted. 

Customers who have a positive experience at an event are more likely to tell their family and friends about it, allowing companies to reach a wider audience. Additionally, events provide an opportunity to generate positive media coverage. Even if only a small number of people attend an event, the publicity surrounding it can reach a much wider audience. 

2. Creates a physical space for interaction

Event marketing also allows companies to create a physical space for potential customers to interact with their brand. In an increasingly digital world, event marketing provides a unique opportunity for businesses to connect face-to-face with customers in a way that is difficult to replicate online. 

This can be done through product demonstrations, workshops, or simply by providing a fun and inviting atmosphere. By providing opportunities for people to learn about and experience the product, service, or brand first-hand, events allow companies to create an experience that people will remember and talk about. Through fostering interaction, event marketing builds relationships with customers and creates a sense of community around your brand

3. Builds relationships

Lastly, event marketing is a great way to build relationships with both potential and current customers. By hosting or sponsoring an event, businesses have the opportunity to connect with individuals in a more personal setting. This allows customers to see the human side of the company, and it also gives them a chance to offer feedback or ask questions in a relaxed setting.

Fun and engaging events can also encourage their customers to come back again and again, deepening the relationship between businesses and consumers. They are more likely to be loyal to brands that they feel connected to.

Examples Of Event Marketing Ideas

Event marketing can take many different forms, from small, intimate gatherings to large-scale ones like trade shows or conferences. Regardless of the size or scope of the event, the goal is always to create an experience that will engage and motivate attendees to take action.

Trade shows and conferences: These large-scale events are often good choices for product launches because they provide an opportunity to reach many potential customers quickly. 

Seminar, workshops, and pop-up booths: If your goal is to generate leads, consider hosting a seminar or workshop on a topic related to your product or service. This will give attendees the chance to learn more about your company and what you have to offer as well as help you build relationships with potential customers.

At these events, consider making use of claw machines to generate attention. They are a popular choice for event marketing in Singapore as they provide a unique and interactive way to promote products or services. These arcade favourites can also be customised to feature branded prizes to be won, providing potential customers with a fun and engaging way to interact with a brand.

Let The Carnival Fair Help You Deepen Relationships With Customers

Event marketing can be a powerful tool for businesses of all sizes. If done correctly, it is an extremely effective way to generate buzz, foster interactions, and build strong customer relationships that can last for years.The Carnival Fair is a one-stop event management company that provides various types of event equipment at wholesale prices in Singapore. We have over five years of experience hosting and planning both large- and small-scale company events in Singapore. From prize redemption and claw machines to professional emcees and roving mascots, we have all you need to make your event successful.  Contact or WhatsApp us to find out more about our event products and planning services today!

Anyone who has tried to organise an event knows it is not always a simple task. There are a lot of different factors to consider, from the guest list and menu to entertainment and décor. However, it is possible to organise a successful event with careful planning.

So if you’ve ever caught yourself asking:

How do I start planning an event?

What does an event checklist include?

“Do I have any roadshow planning ideas?”

What are the steps to plan a birthday party?

This guide to planning an event is for you!

1. Type of event 

The first step is deciding on the event type you would like to host. Will it be a casual get-together like a party or a more formal affair like a corporate function? Next, think of the purpose of the event. What is the point of it? Are you trying to raise awareness for a cause or are you simply trying to celebrate something special? 

2. Timeline for planning and executing the event 

How much time do you have? This is the next question you need to answer when you start planning an event. Whether you have weeks, months, or even years, knowing the timeline is crucial for ensuring everything runs smoothly. 

Depending on the size and scope of the event, the timeline can vary significantly. It may only be necessary to plan a few weeks in advance for small events. However, it may be better to start planning several months or even a year in advance for larger events. Keep in mind things like holidays and other events that might conflict with your chosen date. 

You'll also want to think about how long your event will last. Will it be an all-day affair or just a few hours? This will help you determine how many activities to include and how much time to allocate for each one. Factors that affect the event time include:

Once you have an idea of the overall tone and know what you're trying to accomplish, you can start to focus on the details and narrow down your options.

3. Budget for the event 

Any successful event begins with a well-planned budget. Create a list of all potential expenses and itemise them to determine the overall cost of the event, including venue rental, food and beverage catering, entertainment games, decorations, and transportation. 

After you have a total figure in mind, you can begin to allocate funds to different areas of the event. For example, you may want to set aside a larger percentage of the budget for food and drinks as this is often one of the most critical elements of any event.

If your budgeted costs exceed your current resources, you may need to fund-raise to cover the remainder. 

4. Promotion of the event 

To host a successful event, you need to get people interested in attending it. Carefully consider your target audience by thinking about their interests and needs. By using a combination of the below event advertising strategies to target them, you can generate interest and excitement for your event. 

Remember to start your promotion early. This will give people time to clear their schedules and make arrangements to attend.

5. Vendors for catering, entertainment, and rentals

Catering, entertainment, and rental companies can make or break an event, so it is vital to do your research. Ask for recommendations from friends and family as well as read online reviews. 

Once you have a few options, reach out to at least three vendors and get quotations. Be sure to ask about hidden fees and add-ons as these can quickly increase the price.

By taking the time to plan your event carefully, you can ensure that it goes off without a hitch.

The Carnival Fair is a one-stop party and event company in Singapore. For parties, we have different types of party packages and live food stations that take the hassle out of planning. For corporate events or roadshows, we provide customisable event equipment like photo booths and prize redemption machines as well as fringe activities like emcee hosting and roving mascots. Take a look at the successful parties, roadshows, and functions we hosted or contact us to find out more!

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