Every event is different, and so is every venue. That's why it's important to do a site recce before finalising a venue for your event. A site recce is simply a walk-through of the area, during which you assess the space and make note of any potential problems.
There are a number of factors to consider, and you should make sure to ask the following questions during your event management site recce:
The capacity will determine how many people can attend the event and how much space will be available. This includes both seated and standing guests.
Make sure you know how many people the space can comfortably accommodate so you can plan your event accordingly.
The layout of the venue is another important factor to consider when planning an event. The size and shape of the room will determine how many people can be accommodated and what type of activities can take place. However, determining the right layout for your event can be tricky, especially if you're unfamiliar with the space.
There are a few key things to keep in mind that will help you figure out the perfect layout for your event. Think about how people will move around the space. You don't want people to feel cramped or have to jostle for position. Pay attention to things like doors, windows, and exits so you can plan the flow of traffic at your event.
Also, consider the various activities that will take place during the event and make sure there is enough space for each activity. For example, a large open space may be suitable for a dance, concert, or themed party, while a smaller room with multiple partitions can be used for a conference or lecture series.
Most venues will have basic amenities such as restrooms and parking, but some may also offer additional features such as a catering kitchen, audio-visual equipment, or a stage.
Before booking a venue, be sure to inquire about the facilities that will be available and whether they meet your needs. For example, if you're planning on having music or speeches at your event, make sure the venue has good acoustics so you don’t find yourself scrambling to make arrangements on the day of the event.
Taking the time to manage and evaluate the facilities at a potential space can help to ensure that your event runs smoothly.
Other than the facilities provided, you should also be aware of any special requirements or restrictions. The last thing you want is to be surprised by a rule or regulation that you didn't know about. Doing your research upfront during your event management will help you avoid any stressful surprises down the road.
For example, some venues may require a minimum number of attendees, or they may have noise restrictions that you need to be aware of. Others may have special equipment that you need to use, or they may only be available at certain times of the year.
Make sure you get a clear idea of all the costs associated with renting the space, so there are no surprises down the line.
The size of the venue will have the biggest impact on the overall cost. A larger venue will obviously be more expensive than a smaller one. The location of the venue can also affect the cost. Venues in the city centre will typically be more expensive than those in the neighbourhoods.
However, there are plenty of ways to save money on your venue without sacrificing quality or style. Organisers can consider negotiating with the venue owner, booking during off-peak times, or choosing a less expensive location.
Other costs, such as food and entertainment, should also be considered when planning an event. Working with a professional event planner makes it possible to find a venue that fits your budget and your vision for the personal or corporate event.
When planning an event, it is essential to check out the area to assess the venue and determine whether it is suitable for your needs. Asking the above key questions can definitely cover all your bases when you’re doing a site recce for an event.
If you’re feeling overwhelmed, why not consider The Carnival Fair, Singapore's ultimate event planning company? We have different types of birthday party packages that take the hassle out of planning. Take a look at all the successful parties and events we have hosted or contact our friendly team to find out more!
The June holidays are a great time to spend some quality time with the kids. However, it can be hard to think of ways to keep them entertained for an entire month.
Fortunately, there are plenty of exciting things to do in Singapore, whether you're looking for some outdoor action or indoor fun. Check out these activity ideas to get you started!
Singapore is a nature lover's paradise, with its diverse landscapes and abundance of wildlife. Here are three outdoor activities to do with the kids during the June holidays.
Singapore is home to a wide variety of playgrounds, each with its own unique features. From traditional playgrounds with swings and slides to more modern ones with interactive games and equipment, there is something for everyone to enjoy.
For thrill-seekers, there's the playground at Jurong Lake Gardens, where you can zip down slides and swing from ropes. For kids who enjoy some wet and wild fun, consider bringing them to the Coastal PlayGrove at East Coast Park and Oasis Waterpark @ Nee Soon East in Yishun.
With so many different playgrounds available, there is no excuse not to get out and explore them with junior!
There are several nature parks located around Singapore that offer daddies, mummies, and kiddos the opportunity to hike and explore the local flora and fauna.
The Bukit Timah Nature Reserve is home to a diverse range of plant and animal life. Singapore’s tallest hill, Bukit Timah Hill, is also located there, which provides hikers with a challenging workout. Another popular nature park is Sungei Buloh Wetland Reserve, which is known for its mudflats and mangrove forests. The park is also a haven for migratory birds, making it a perfect spot for birdwatching. For those looking for an easy hike, the MacRitchie Reservoir Park is a great option where you can take in the sights and sounds of nature. The park offers a Tree Top Walk that takes hikers through the forest canopy, providing stunning views of the greenery below.
Whatever your fitness level or hiking experience, there is sure to be a nature park in Singapore that is perfect for you. So, get out there with junior and explore the amazing outdoors on offer in this vibrant city.
For those who love the outdoors, camping is a great option. Did you know that there are many camping spots around Singapore that are perfect for a weekend getaway with the kids?
The most popular camping spot would be East Coast Park. With its long stretch of coastline, it is perfect for a variety of outdoor activities. Visitors can go for a swim in the ocean, cycle to the Jurassic Mile, or simply rest by the beach. The park also has plenty of other amenities, including BBQ pits, picnic areas, and a playground.
If you're looking for a rustic island experience, you can consider bringing the kids to Pulau Ubin, Lazarus Island, and St John’s Island. Camping is truly one of the best ways to teach the kiddos about nature. There are so many things they can learn while they’re out in the wilderness, away from the comforts of home. They can learn to pitch a tent, cook their own food, and find their way around using a map and compass. They’ll also get to experience first-hand the beauty of nature.
Do note you’ll need a permit to camp overnight and this can be applied from NParks.
Even though Singapore is small, there is still plenty to do indoors when the weather is hot and humid or when it's raining outside. Here are three indoor activities to do with the kids during the June holidays.
Museums are a great way to learn about Singapore’s rich heritage and culture.
The National Museum of Singapore is a great place to start, as it offers an overview of the country's history, culture, and art. This museum chronicles the country's history, from its earliest days as a British colony to its present-day status as a global financial centre. You'll see exhibits on everything from the Singapore Sling cocktail to the city-state's iconic architecture.
If you're more interested in art, the Singapore Art Museum is a must-see. This museum features collections of both traditional and contemporary art from all over Asia.
From the National Gallery Singapore to the Asian Civilisations Museum, there is much to see and explore in the different fields like history, art, science, and technology. Even better, all museums in Singapore are free to enter for Singaporeans and Permanent Residents!
There's nothing like a good arcade to get the kids (and adults) excited. With all the flashing lights and loud sounds, it's hard not to have a good time.
For a classic arcade experience, you can't go wrong with Timezone. They have locations all over Singapore, so you're sure to find one near you. They have a wide variety of games, from old-school favourites to the latest and greatest releases that will put you right in the middle of the action. If you want to take a break from playing, there are plenty of other activities to keep you entertained, like air hockey and foosball. You can even challenge your friends to a game of darts or basketball.
If you're looking for an arcade with a bit more of an edge, Virtualand is worth checking out. They have a smaller selection of games but are known for their racing and rhythm music games that are sure to get your heart racing. It is often touted as the best authentic arcade in Singapore!
If you’re a homebody, how about celebrating the June holidays by throwing a house party in the comfort of your own home. Not only is it a great way to gather your family and friends together, but it can also help to spread holiday cheer.
When you’re planning your house party, check out The Carnival Fair, a one-stop carnival game rental provider in Singapore. From classic carnival games like Coin Toss and Feed the Clown to exciting fringe activities like balloon sculpting and airbrush tattooing, we have something for everyone.
There are endless possibilities for fun during the June holidays. Whatever you decide to do, the important thing is that you make some memories together as a family. The June holidays will be over before you know it, so make the most of them with your little one.